Village of Point Edward

Council Meeting

MINUTES

-
Tele-Conference
Present:
  • Mayor B. Hand,
  • Deputy Mayor G. Grimes,
  • Councillor L. Gordon,
  • Councillor P. Burgess,
  • Councillor T. Mondoux,
  • Chief Administrative Officer (CAO) J. Burns,
  • Administrative Assistant J. Capes,
  • Treasurer T. Thibeault,
  • and Manager of Environmental Services (MES) J. Verstraeten

1.
Call to Order
 

The Mayor called the meeting to order at 5:00 p.m.

2.
Disclosure of Pecuniary Interest
 

  • None.

3.
Delegations
 

  • None.

4.
Public Meetings
 

1.
Water Department Budget Public Meeting
This item has attachments. 

1.2021 Environmental Services Budget Highlights Edited by Jay.pdf
2.Office building 2021.docx draft 2.pdf
3.Water-WWTP 2021 Preliminary Balanced Budget .pdf
4.Water Budget Breakdown- Prel Rev - Exp 2021.pdf
5.2021 Water-WWTP Preliminary Rates - Preliminary Dec 14 2020.pdf
6.Estimated Reserves.pdf
7.2020 Status of Capital Projects - Specifieds.pdf
8.Susan White - correspondence.pdf

Councillor Tim Mondoux provided highlights of the proposed water budget. 

Concerns of current water billing methods submitted by Susan White were shared with Council. 

The CAO reviewed the Operating and Capital Budget - 2021 Budget Presentation.

Options to reduce the proposed water rate increase, such as delaying the new build of the water building or remediating the existing building, were discussed. The MES will acquire costs for remediating safety concerns as a temporary measure to ensure the existing building is safe for staff until the new build can be completed., 

Currently water rates are too low to operate the water/wastewater system self sufficiently, as required by the Province. Caution is recommended in lowering rates too far as there may not be enough money in the reserves to repair infrastructure if it fails. 

  • Resolution 1
    Moved ByCouncillor Mondoux
    Seconded ByDeputy Mayor Grimes

    THAT the public meeting be adjourned to regular Council meeting.

    Carried
  • Resolution 2
    Moved ByCouncillor Gordon
    Seconded ByCouncillor Mondoux

    THAT the budget increase for water and sewer rates of 2%, service charges of 8.04%, and reserve contribution charges to 33 cents per cubic meter be approved. 

    Carried

5.
Planning
 

1.
Official Plan Background Report Review
This item has attachments. 

1.Council Report - Official Plan Background Report.pdf
2.Point Edward Official Plan Review Background Report.pdf
3.Official Plan Review Revised Timeline (Nov 2020).pdf

Planner Phil Rough reviewed the Official Plan Background Report with Council. 

A question was asked if the Official Plan could include a more formalized or enshrined provision that prohibits the sale or privatization of Point Edward Park Land. The Planner will consult with the planning group and follow up with Council.  

  • Resolution 3
    Moved ByCouncillor Gordon
    Seconded ByCouncillor Burgess

    THAT the report be received and filed with the addendum to include wording that prohibits the sale or privatization of Point Edward Park Land.

    Carried

6.
Adoption of Minutes
 

1.
Council Minutes from the meeting of November 24, 2020
This item has attachments. 

1.Post-Meeting Minutes - RCM - CC_Nov24_2020 - English.pdf

2.
Council Minutes from the meeting of December 8, 2020
This item has attachments. 

1.Post-Meeting Minutes - RCM - CC_Dec08_2020 - English.pdf
  • Resolution 4
    Moved ByCouncillor Mondoux
    Seconded ByCouncillor Gordon

    THAT the Minutes of the Council Meeting held November 24, 2020 and December 8, 2020 be adopted as circulated.

    Carried

7.
Business Arising from the Minutes
 

  • None.

8.
Ongoing Tasks Carried Forward from Previous Meetings
 

9.
Miscellaneous Reports
 

10.
Communications (Council Action)
 

11.
Communications (Receive and File) – Listed
 

12.
New Business
 

1.
Fairness for Retail Businesses in Province-wide Lockdown
 

  • Resolution 5
    Moved ByDeputy Mayor Grimes
    Seconded ByCouncillor Mondoux

    THAT Council send correspondence to the Provincial Government in support of providing a level playing field to local businesses by placing similar restrictions on "Big Box" Retailers for non-essential goods.

    Carried

2.
Safe Restart Agreement Grant
 

  • Resolution 6
    Moved ByCouncillor Gordon
    Seconded ByCouncillor Burgess

    THAT the CAO be authorized to prepare a letter and send it to the Minister of Municipal Affairs and Housing, thanking him for the Safe Restart Grant received by the Village of Point Edward and asking that the Provincial Government continue to monitor the financial hardships created for some municipalities by the COVID-19 pandemic.

    Carried

13.
By-Laws
 

1.
By-Law Number 1 of 2021, being a By-Law to Appoint Members of Council to Committees
This item has attachments. 

1.01 of 2021 - Council Appointments.pdf
  • Resolution 7
    Moved ByDeputy Mayor Grimes
    Seconded ByCouncillor Gordon

    THAT By-Law Number 1 of 2021, being a By-Law to Appoint the Mayor and Members of Council to Committees, be READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 12th day of January 2021.

    Carried

2.
By-Law Number 2 of 2021, being a By-Law to Appoint Persons to Committees of Council
This item has attachments. 

1.02 of 2021 - Committee Appointments.pdf
  • Resolution 8
    Moved ByCouncillor Burgess
    Seconded ByCouncillor Mondoux

    THAT By-Law Number 2 of 2021, being a By-Law to Appoint Persons to Committees of Council, be READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 12th day of January 2021.

    Carried

3.
By-Law Number 3 of 2021, being a By-Law to Provide for Interim Tax Levies for 2021
This item has attachments. 

1.03 of 2021 - Interim Taxes.pdf
  • Resolution 9
    Moved ByCouncillor Mondoux
    Seconded ByCouncillor Burgess

    THAT By-Law Number 3 of 2021, being a By-Law to Provide for Interim Tax Levies for 2021, be READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 12th day of January 2021.

    Carried

4.
By-Law Number 4 of 2021, being a By-Law for Current Expenditures
This item has attachments. 

1.04 of 2021 - Current Expenditures.pdf
  • Resolution 10
    Moved ByCouncillor Gordon
    Seconded ByDeputy Mayor Grimes

    THAT By-Law Number 4 of 2021, being a By-Law for Current Expenditures, be READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED this 12th day of January 2021.

    Carried

14.
Resolution to Adjourn to an ‘In Camera’ Session
 

  • Resolution 11
    Moved ByCouncillor Gordon
    Seconded ByCouncillor Burgess

    THAT Council adjourn to an “In Camera” session at 6:35 p.m. to discuss personnel issues.

    Carried

15.
Resolution to Reconvene to Regular Council Session
 

  • Resolution 12
    Moved ByCouncillor Gordon
    Seconded ByCouncillor Mondoux

    THAT Council Reconvene to Regular Council Session at 7:06 p.m.

    Carried

16.
Report of the Closed Session Meeting of Council
 

Council discussed staffing levels and work levels at various departments due to changes required by the Provincial Stay at Home Order.

17.
Confirmation By-Law
This item has attachments. 

1.January 12, 2021.pdf
  • Resolution 13
    Moved ByCouncillor Mondoux
    Seconded ByCouncillor Gordon

    THAT By-Law 5 of 2021, Being a By-Law to Confirm the Resolutions of Point Edward Council which were adopted up to and including January 12, 2021, be READ a FIRST, SECOND and THIRD TIME and FINALLY PASSED on this day, January 12 2021.

    Carried

18.
Adjournment
 

  • Resolution 14
    Moved ByCouncillor Mondoux
    Seconded ByDeputy Mayor Grimes

    THAT the Council Meeting be adjourned until the next regularly scheduled meeting or at the call of the Chair at such time as a Special Council Meeting is held.

    Carried
No Item Selected