The Corporation of the Village of Point Edward

Finance Committee

MINUTES

Meeting #:
Date:
-
Location:
Council Chambers, Point Edward Municipal Office
135 Kendall Street, Point Edward, Ontario
Present:
  • L. Gordon,
  • Mayor B. Hand,
  • Chief Administrative Officer (CAO) J. Burns,
  • Administrative Assistant J. Capes,
  • and Treasurer T. Thibeault

1.
Call to Order
 

The Chair called the meeting to order at 2:35 pm.

2.
Declaration of Pecuniary Interest
 

  • None

3.
Delegation
 

  • None

4.
Circulation of Prior Meeting's Minutes
This item has attachments. 

1.Post-Meeting Minutes - FIN_Nov18_2019 - English.pdf

The Minutes of the meeting of November 18, 2019 were circulated for the Committee's information.  The minutes have been approved at a prior Council meeting.

The Chief Administrative Officer (CAO) will reach out to Liz again regarding Bridgeview school coming before Council to discuss their request for a donation. 

5.
Business Arising from Minutes
 

  • None

6.
Ongoing Tasks Carried Forward from Previous Meetings
 

  • None

7.
Council Issues/Correspondence
 

  • None

8.
Health and Safety 
 

The Joint Health and Safety Committee (JHSC) inspections for the Municipal Office were reviewed by the Committee.

1.
Municipal Office Joint Health and Safety Committee (JHSC) Inspection Sheets
This item has attachments. 

1.Municipal Office December Inspections 2019.pdf
  • Recommendation 1

    THAT the JHSC Inspection Sheets for the Municipal Office be received and filed. 

    Carried

9.
New Business
 

1.
October Bank Reconciliations - General
This item has attachments. 

1.October 2019 Bank Reconciliation - VPE General Account.pdf
  • Recommendation 2

    THAT the October Bank Reconciliations - General be received and filed. 

    Carried

2.
October Bank Reconciliations - Water
This item has attachments. 

1.October 2019 Bank Reconciliation - Water Dept.pdf
  • Recommendation 3

    THAT the October Bank Reconciliations - Water be received and filed. 

    Carried

3.
November Bank Reconciliations - General
This item has attachments. 

1.November 2019 Bank Reconciliation - VPE.pdf
  • Recommendation 4

    THAT the November Bank Reconciliations - General be received and filed. 

    Carried

4.
November Bank Reconciliations - Water
This item has attachments. 

1.November 2019 Bank Reconciliation - Water.pdf
  • Recommendation 5

    THAT the November Bank Reconciliations - Water be received and filed.

    Carried

5.
Capital Budget Review
This item has attachments. 

1.H- MunicipalOffice and Other Annual Items.pdf
2.I - Donations - Promotions.pdf

The Finance budget was reviewed by the Committee.

A suggestion was made to use part of the funds collected from the MAT tax for sponsorship requests such as Celebration of lights, Granfondo, Canada Day Committee, and Bluewater Anglers. The remainder of the anticipated MAT tax revenues will be placed in a reserve account. 

6.
Pre-Approval of Capital Expense due to discontinuation of support of Windows 7
 

  • Recommendation 6

    THAT the CAO be authorized to proceed with the recommended upgrades from Windows 7 to Windows 10. 

    Carried

10.
Review of Financial Statements
 

1.
Financial Statements for the period ending December 31, 2019. These statements are not final. 
This item has attachments. 

1.Dec - Finance - Summary.pdf
2.Dec - Finance - Detail.pdf

The CAO will touch base with Tracy Ranick on ways to expand and better the market, as well as obtain 2019 stat information to prepare a report for the next Finance Committee meeting. 

Christmas in the Village discussions took place regarding the budget, and the CAO will speak with the Events Co-Ordinator to see what amount is needed for expenses. 

  • Recommendation 7

    THAT the financial statements for the period ending December 31, 2019 be received and filed.

    Carried

11.
Next Meeting Date
 

The next meeting of the Finance Committee will be held February 11, 2020 at 2:30 pm.

12.
Adjournment
 

The Chair declared the meeting adjourned at 3:32 pm.

 

 

 

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