The Corporation of the Village of Point Edward

Finance Committee

MINUTES

Tuesday, January 12, 2021 at 2:30 P.m. - 3:30 P.m.

Tele-Conference

Present:

• G. Grimes,
• Mayor B. Hand,
• Chief Administrative Officer (CAO) J. Burns,
• Administrative Assistant J. Capes,
• and Treasurer T. Thibeault

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1.

Call to Order

The Chair called the meeting to order at 2:30 p.m.

2.

Declaration of Pecuniary Interest

• None

3.

Delegation

• None

4.

Circulation of Prior Meeting's Minutes

The Minutes of the meeting of November 10, 2020 were circulated for the Committee's information.  The Minutes have been approved at a prior Council meeting.

5.

Business Arising from Minutes

• None

6.

Ongoing Tasks Carried Forward from Previous Meetings

7.

Council Issues/Correspondence

• None

8.

Health and Safety 

The Joint Health and Safety Committee (JHSC) inspections for the Municipal Office were reviewed by the Committee.

1.

Municipal Office Joint Health and Safety Committee (JHSC) Inspection Sheets

The Health and Safety items from last months inspections have been repaired. The items from the flood in the basement remain outstanding until basement repairs are completed. 

• Recommendation 1

  THAT the JHSC Inspection Sheets for the Municipal Office be received and filed. 

  Carried

9.

New Business

1.

October Bank Reconciliations - General

• Recommendation 2

  THAT the October Bank Reconciliation for General Government be received and filed.

  Carried

2.

October Bank Reconciliations - Water

• Recommendation 3

  THAT the October Bank Reconciliation for the Environmental Services Department be received and filed.

  Carried

3.

2021 Budget Process

The CAO informed the Committee that the Treasurer had requested managers' capital requests be sent to her by the end of the month. Managers are asked to review the operating budget to see if additional reductions can be made and to meet with the Treasurer and CAO to discuss by the end of the month.

10.

Review of Financial Statements

1.

Financial Statements for the Period Ending December 31, 2020

• Recommendation 4

  THAT the financial statements for the period ending December 31, 2020 be received and filed.

  Carried

11.

Next Meeting Date

The next meeting of the Finance Committee will be held February 9, 2021 at 2:30 pm.

12.

Adjournment

The Chair declared the meeting adjourned at 2:39 p.m.